Gibe Dedesa’ Farmers Cooperative Union LTD invites bidders of construction of Mechanization Service Center (MSC) project

INVITATION FOR BID

Bid No.8028/12

1. Gibe Dedesa’ Farmers Cooperative Union LTD has received a budget from Ethiopian Agricultural Transformation Agency (ATA) towards the cost of construction of Mechanization Service Center (MSC) project in Oromiya Region Uke-East Wollega .as described in the table below.

No.

 

Zone

 

Town

Name of Project

 

Distance from Nekemte (km)

Contract ors’ category GC/BC

 

Amount of Bid Security & its Validity

1

East Wollegga

Uke

35

 

Construction of Mechanization Service Center

 

GC-6/BC-5 & above

 

100,000 birr valid for 60+28 days

2. Gibe Dedesa Farmers’ Cooperative Union LTD now invites all contractors of category General or Building of Category of GC/BC (See the table above) and the bidder shall submit Certificate of Registration or Certificate of Competence from Ministry of Construction or Oromia National Regional State Construction Bureau renewed for the Current Budget year (2020 /2012EC) and who have renewed their Trade license for the current budget year (2020 /2012 EC) and who have got VAT registration certificate & Tax Clearance Certificate valid during the bidding period from Oromia revenue Bureau or federal tax Authority.

3. Bidding documents may be purchased at the office of Gibe Didesa Farmers Cooperative Union LTD up on submission of written application and a non-refundable fee of Birr 500.00 (Five hundred Birr) for each, starting from 18th April 2020 up to 6 th May 2020 GC.

4. A bidder has to be registered to collect “VAT” and copy of VAT certificate, trade license, Tax Clearance (OROMIA REVENUE AUTHORITY OR ETHIOPIAN REVENUE AUTHORITY), Registration Certificate Certificate of Competency) and Registration in the PPA’s Suppliers List certificate must be submitted attached with the  application. The office shall check the copies of the legal documents against the original during purchase and/or at any stage of the evaluation.

5.Bidders may obtain further information, inspect and acquire the bidding documents, from Gibe Didesa Farmers’ Cooperative Union LTD.

6.All bids must be accompanied by a bid security valid for (as indicated in the table above) days after the date of bid opening, The Bid Security sealed in separate envelope must be addressed to Gibe Didesa Farmers’ Cooperative Union LTD & must be attached to the original qualification document.

7. Submission and opening of the bid;

  • a. The dead line of bid (both qualification and financial offers independently) submission shall be on or before 2:00 Pm of 6th May 2020 GC.
  • b. The original and copies of the qualification document shall be placed in a sealed envelope marked as “QUALIFICATION DOCUMENT” and both envelopes shall be placed in a large outer envelope and wax sealed. This outer envelope shall bear the submission address and other information indicated in the data sheet and be clearly marked as “TO BE OPENED ONLY IN THE PRESENCE OF TENDER COMMITTEE”
  • c. The original and copies of the financial offer document shall be placed in a sealed envelope marked as “THE FINANCIAL OFFER DOCUMENT” and both envelopes shall be placed in a large outer envelope and wax sealed. This outer envelope shall bear the submission address and other information indicated on in the data sheet and be clearly marked as “TO BE OPENED ONLY IN THE PRESENCE OF TENDER COMMITTEE”. The cost breakdown must be sealed in separate envelope and be placed in large envelope containing the financial offer marked as “COST BREAK DOWN”. (Original and Copy Sealed Separately but both in one large envelope)
  • d. In preparing the bid document bidders are expected to examine the bid data in the tender document
  • e. The qualification document will be opened at 2:30 pm of 6th May 2020 GC.
  • f. The financial offer document shall remain sealed and deposited in a box prepared for this purpose in the presence of auditor or any other authorized body by the client, until financial offer(s) of qualified bidders are opened publicly.
  • g. The committee assigned by the client will evaluate the qualification of the bidders based on the basis of their responsiveness to the bid document, by applying the evaluation criterion, sub criterion and points assigned to the criterion in the data sheet. Each qualification document will be given the score point. A bidder will be rejected at this stage if it does not respond to the tender document or fails to achieve the minimum technical score indicated in the tender document.
  • h.Only financial offers of those bidders who score the minimum qualifying point, 70% (seventy percent) and above will be opened on the financial opening date. The financial opening of the bidders who have scored less than the minimum passing point (i.e. 70%) will be returned unopened. The client shall address the financial opening date and time to the bidders.
  •  i.The client shall address the financial opening date and time to the bidders.
  • j. Any attempt of submission forged (false) document and / or indication of financial offer on the qualification document shall result in rejection of the bid.
  • k.The Bureau has the right to request for the original documents of the submitted documents at any stage (be it technical or financial) of the evaluation and refusal to bring or non submittal of the requested documents will result in rejection from the bid.
  • 1. The client shall not bear any responsibility for misplacement of  “QUALIFICATION DOCUMENT” in “THE FINANCIAL OFFER  DOCUMENT” envelope or vice versa, which result in rejection of the bidder.

8. The office has full right to reject any Contractor who has received  two warning letters (quality/ progress)those who has termination  history previous contractual performance with the zonal offices  and other regional sectors in their past five years contractual performances.

9. The validity of the bid shall be (as indicated in the table above) days from the  date of bid opening.

10. The construction of the work shall be completed within a maximum of 180  calendar days from the commencement date of the work.

11. A bidder must visit the construction site, fill in the formats and contact the local administration.

12. Gibe Didesa Farmers’ Cooperative Union LTD. reserves the right to reject any or all bids Gibe Didesa Farmers’ Cooperative Union LTD.

Phone 09-17-81-83-49

Gibe Dedesa’ Farmers Cooperative Union LTD