Water Development Commission

Ethiopian Herald Dec25,2020

REQUEST FOR EXPRESSIONS OF INTEREST

(CONSULTING SERVICES – FIRMS SELECTION)

COUNTRY: Federal Democratic Republic of Ethiopia

NAME OF PROJECT: CR-WASH

Credit No.: IDA-64450

Assignment Title: Consultancy service for Feasibility Study and Detail Design, Tender Document preparation, evaluation and Construction Supervision for Well Drilling of Climate Resilient Water Supply, Sanitation and Hygiene Facilities for Salahad and Dhuhun Woredas Multi-Village Water Supply project in Somali Region.

Reference No.: ET-WDC-202184-CS-QCBS

The Federal Democratic Republic of Ethiopia (FDRE) has received financing from the World Bank toward the cost of implementation of Water Supply, Sanitation and Hygiene Project and intends to apply part of the proceeds for consulting service.

OBJECTIVE OF THE ASSIGNMENT

General

The overall objective of the assignment is to carry out alternative source assessment with specific attention to groundwater source for the community and institutions (schools and health institutions) and status of existing Water Supply, Sanitation and Hygiene in Salahad woreda (Salahad Multi village Water Supply project) and in Duhun Woreda (Duhun Multi village Water Supply project) of Somali region. Identify the kebeles seriously affected in consultation with the respective communities, woreda and region sector offices and Bureaus (Water, Health and Education). Based on the findings of the assessment report, under take community and institutions water supply, sanitation and hygiene service facilities feasibility study for the selected kebeles/ villages/gots, institutions (health institutions, schools e.t.c.), and manage the selection of qualified groundwater drilling company and supervision of works of (if applicable) and prepare detail design based on the outcome of the feasibility study.

Specific Objectives of the Assignment for each project

Specific objectives of the assignment include but not limited to:

a) Carryout out rapid assessment of alternative water source with specific attention to groundwater source for the community and institutions (health institutions, schools e.t.c.) and existing water supply, sanitation and hygiene status of the Woreda(s). Conduct socio economic assessment of the woreda including population, economy, social and environmental conditions are including collection and organization of woreda baseline information as per Tablel of Annex B in the POM.

b) Prepare inception and pre-feasibility reports and submit to WDC and relevant regional bureaus for review and approval with the following information: (i) identify Kebele (s)/Village(s)/Got(s) most prone to shortage of community and institutional water supply, sanitation and hygiene service problems in the woreda; (ii) set intervention priorities in consultation with the beneficiary communities, woreda administration and the woreda sector offices (water, health and education);(iii)provide proposals of how strategically the WaSH problem of the woreda will be thoroughly solved in short, medium and long term periods based on the availability of finance and recommend the communities and institutions (health institutions, schools, e.t.c.to be included in the feasibility study of this sub-project.

c)Undertake climate Resilient(CR)Feasibility study(technical, Financial, economic, social and  environmental) of water supply, sanitation and hygiene facility options giving due focus for climate resilience for the communities of identified Kebele(s)/Village(s)/Got(s), health institutions, schools, e.t.c. for the short and medium term plan and produce feasibility report with the option recommended for detail design (among the options investigated for feasibility) to the respective region and the WDC for approval to carry out detail design. Conduct Assessment and put recommendation of feasible alternative renewable energy sources (solar/wind/e.t.c) for water supply schemes as appropriate. The feasibility study shall also include recommendations for sustainable water sources.

d) Investigate, supervise and manage water source development on behalf of the WDC. If the confirmed source is groundwater, prepare tender document and supervise drilling operation based on submission of separate time-based and provisional sum agreement to be reviewed and approved by the Client.

e) Carryout detail design of the approved feasible water supply system, sanitation and hygiene facilities for communities, health institutions, schools, e.t.c in its entirety as per accepted engineering design practices and produce study and design report to the respective region and the WDC.

f) Conduct social and environmental risk assessment study,

g) Prepare operation and maintenance management plan including proposal for an affordable water tariff that will enable cost recovery

h) Prepare implementation plan and bid documents for civil works of proposed investments (for water supply and sanitation interventions) and includes costed mitigation measures for identified environmental impacts (e.g. catchment management, source protection, e.t.c),

i) Prepare scheme management organizational structure, staffing, and recommend management of the scheme as per the sector’s established guidelines for WASHCOMs and new rural utilities approach that is formally adopted by WDC and taking in to consideration any considerations for community.

j) Prepare strategic development business plan for the design period of the scheme,

k) Prepare water safety plan and watershed management report and include costs for implementation in tendering documents for the proposed civil works

l) Identify potential challenges for long-term sustainability and frame coping mechanisms.

5. SCOPE OF THE ASSIGNMENT

The scope of the assignment includes not limited for each project to;

a) The consultant is expected to review sector policy and development strategy documents to be well acquainted and align with the sectors requirement in fulfilling the assignment.

b) The consultant is expected to review CWA program documents including program operations manual, Project Procurement Strategy for Development (PPSD), financial manual, and safeguard instruments e.t.c. c) The consultant is expected to use primary and secondary data to carryout reconnaissance study to be incorporated in the prefeasibility report for water supply, sanitation and hygiene status study to identify Kebeles/Villages/Gots, health institutions, schools, e.t.c most prone to the water supply problem.

d) The consultant should carry out consultation with the woreda administration, Woreda and Regional water sector stakeholders on the water supply, sanitation and hygiene output of the reconnaissance study and agree on the Kebeles/Villages/Gots, health institutions, schools, e.t.c for which feasibility study needs to be done. The consultations must include engagement with community members including, elders, women, people with disability, female-headed households.

e) The feasibility study is expected to include among others available climate resilient water source options demonstrating with multi-criteria decision making (MCDM) technique to assess the technical, financial, environmental, O&M management viability of the proposed alternatives.

f) The consultant is expected to carry out geological, hydro-geological, hydrological, water quality, geotechnical investigation and geophysical investigation of the potential and quality water sources (surface water, spring, groundwater potential for water harvesting (e.g. haffirs, birkas, sub-surface storage(sand-dams), etc.) of the area and determine the location of the intake site, borehole drilling site, surface water intake site, spring site, for water harvesting or managed recharge etc., the expected safe yield of the source and respective costs.

g) Conduct financial and economic cost benefit analysis to ensure that the project is financially sustainable and economically viable. This requires identification and estimation of revenue generated from service charge, annual operational cost required to run the scheme, periodic maintenance and asset replacement cost as well as estimation of the positive and negative externalities of the project.

h) Based on the most technically, socially, economically and environmentally feasible and sustainable option, the consultant will undertake detail technical assessment including but not limited to hydrological survey and or topological profiling and other aspects as applicable and the consultant on his/her discretion should deploy and use cutting edge technologies like GIS, remote sensing from high resolution platforms and robust techniques have to be deployed for further investigation of resilient water sources and have to be validated & justified with possible ground truthing.

i) The consultant is expected to carry out detail design of the feasible option including the technical design (analytical report, technical drawings, incorporate standard desgin to facilitate ground water monitoring, pipe layout with pressure zoning, site plan, specifications Bill of quantities, engineering cost estimate, Tender document e.t.c), environmental studies, annual operational cost estimates, the water tariff for cost recovery(Operation & Maintenance Cost) and its affordability with the willingness to pay, the project implementation plan, business plan, water safety plan and the bid document as well as social including gender-related risk assessment.

j) If applicable, based on approved feasibility study by the Client, the consultant is expected to supervise and contract administration, borehole drilling which includes:

  • Prepare bidding documents
  • Approval and monitor site handover, the contractor’s initial and periodic mobilization programs;
  • Supervision of the overall drilling work
  • Carry out periodic safety inspections of overall components of the drilling work
  • Issue to the employer weekly, monthly and required report and well completion and financial Reports in approval format and check and submit for approval of payment to the client when requested by the contractor as per the actual material supplied and work executed.
  • Review any site testing procedures and supervise actual acceptance tests on site carried out by the contractor;
  • Closely follow up and administer all contractual matter including updated schedule of the drilling and construction, method of drilling and construction;
  • Review Contractor’s claims and advices what amount, if any, the Engineer considers due,provide written reports and advice on individual claims, provide written advice on any claims, negotiations and support as requested after getting approval from the WDC.
  • Provide written reports, advice and support as requested in any preparation and procedures for the Dispute Adjudication Board(DAB);
  • The Consultant shall carry out witnessing, testing and administrative duties.
  • Facilitates handover of the projects, check and approve “as-built” drawings prepared by the contractor ensuring the delivered site is in accordance with approved feasibility study and contractual agreement.
  • Check all manufacturers’ manuals and contractors’ operating instructions and make recommendations as to their scope, completeness and conformity with plant as installed including provision for installation of ground water monitoring equipment.

k) Based on the gap identified in the assessment report of water supply, sanitation and hygiene status of schools and health institutions located within the community water supply service area of the project, the consultant expected to ensure that the study and design report include all WaSH service packages to the institutions, i.e. for school’s water supply and latrines and for health institutions water supply, latrine, place tap its, incinerators, e.t.c as per the health and education sectors design standards and WaSH packages for the same.

l) Water demand computation has to take in to account (i) household water demand population projections and dynamics, standard service levels as per GTPII/SDG6 and for potential business development in the area and, (ii) for institution (health institution, schools, e.t.c) has to take into account the prevailing sector standards of the Ministry of Education, Ministry of health and others.

m) Livestock watering has to be considered if there is no alternative source within reasonable distance (within 5Km) in the area and all possible options have to be thought for optimal system design.

n) The consultant is required to respond to any design queries after completion and submission of the design report and be accountable for any modification of deign defect satits full discretion & absorbing all expense consequences.

o)Review the monitoring and reporting mechanism and the available grievance redress mechanism

The assignment will perform in the form of Lump sum & Time Based Contract. Accordingly, the required professional staff-months for Lump sum & Time Based Contract are 36.5 & 6 respectively. The assignment will be expected to start on the First week of May 2020 & the implementation period of the lump sum contract is also 6 months, however, the implementation period for the time based contract is 3 month. The detailed Terms of Reference (TOR) for the assignment can be obtained at the address given below.

The Water Development Commission (WDC) now invites eligible consulting firms to indicate their interest in providing the services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experiences to perform the Services.

The short listing criteria are: – core business and years in business, relevant experience, technical and managerial capability of the firm.

The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” July 2016 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.

Consultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.

A Consultant will be selected in accordance with the Quality and Cost Based Selection (QCBS)method set out in the Procurement Regulations for IPF Borrowers.

Further information can be obtained at the address below during office hours 8:30 AM to 12:00 AM in the morning and from 1:30PM to 5:00PM in the afternoon.

Expressions of interest must be delivered in a written form to the address below in person, or by mail, or by e-mail (PDF Format) by December 20, 2020 on or before 4:00PM.

Attn: Mr. Nuredin Mohammed, Engineering Procurement & Contract

Administration Directorate Director.

Postal address: 13/1076

Street address: Haile Gebresilasie Street

Water Development Commission, First Floor, and Room number 35

City: Addis Ababa, Country: Ethiopia

Tel: +251116637018,

Email: nuredinmohammed@yahoo.com

Country: Ethiopia, Addis Ababa.

Water Development Commission