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Water Development Commission

Ethiopian Herald Nov6,2020

REQUEST FOR EXPRESSIONS OF INTEREST

(CONSULTING SERVICES – FIRMS SELECTION)

COUNTRY: Federal Democratic Republic of Ethiopia

NAME OF PROJECT: CR-WaSH

Credit No.: IDA-64450

Assignment Title: Consultancy service for Feasibility Study and Detail Design, Supervision and Contract administration for borehole drilling of Climate Resilient Water Supply Sanitation and Hygiene facilities for Tembaro Woreda (Tembaro Multi village water supply project) and Zala Woreda (Zala Multi village water supply project) of SNNP region

Reference No.: ET-WDC-154074-CS-OCBS

The Federal Democratic Republic of Ethiopia (FDRE) has received financing from the World Bank toward the cost of implementation of Water Supply, Sanitation and Hygiene Project and intends to apply part of the proceeds for consulting service.

Objectives of the assignment

The overall objective of the assignment is to assess the community and institution (schools and health institutions) Water Supply, Sanitation and Hygiene status of Tembaro Woreda (Tembaro Multi village water supply project) and Zala Woreda (Zala Multi village water supply project) of SNNP region and identify the kebeles seriously affected in this regard in consultation with the respective communities, woreda and region sector offices and Bureaus (Water, Health and Education). Based on the findings of the assessment, undertake feasibility study for the selected kebeles/ villages/gots, institutions (health institutions, schools etc) and prepare detail design. To achieve this objective, the Consultant carries out, at least the following main tasks,

a) Carryout out rapid assessment of community and institutions (health institutions, schools etc) water supply, sanitation and hygiene status of the Woreda (s).

b) Identify Kebele(s)/Village(s)/Got(s) most prone to shortage of community and institution water supply, sanitation and hygiene service and set intervention priorities in consultation with the beneficiary communities and the woreda sector offices (water, health and education)

c) Produce project identification prefeasibility report along with inception report to the respective region and the Water Development Commission (WDC) for approval to carry out feasibility report.

d) Undertake Climate Resilient (CR) feasibility study (technical, financial, economic, social and environmental) of water supply, sanitation and hygiene facility options.

e) Carryout detail design of the approved feasible water supply system, sanitation and hygiene facilities for communities, health institutions, schools.

f) Prepare social and environmental safeguard study,

g) Prepare operation and maintenance management cost recovery water tariff,

h) Prepare implementation plan and bid document,

i) Prepare scheme management organizational structure, staffing, and recommendation on the management of the scheme,

j) Prepare strategic development business plan for the design period of the scheme,

k) Prepare water safety plan for the project,

l) Identify potential challenges for long term sustainability and frame coping mechanisms.

m) Conduct supervision of drilling operation as required if the source is groundwater based on submission of separate time based agreement with the client

n) Prepare watershed management report

Scope of Services

The scope of the assignment includes;

a) Review sector policy and development strategy documents to be well acquainted and align with the sectors requirement in fulfilling the assignment.

b) Carryout reconnaissance study using primary and secondary data to be incorporated in the prefeasibility report for water supply, sanitation and hygiene status study to identify Kebeles/Villages/Gots, health institutions, schools, etc most prone to the water supply problem.

c) Carry out consultation with the Woreda and Regional water sector stakeholders on the water supply, sanitation and hygiene output of the reconnaissance study and agree on the Kebeles/Villages/Gots, health institutions, schools, etc for which feasibility study needs to be done.

d) The feasibility study is expected to include among others available Climate Resilient water source options demonstrating with multi criteria decision making (MCDM) technique like the technical, financial, environmental, O&M management, and etc.

e) Carry out geological, hydro geological, hydrological and geophysical study of the potential water sources (groundwater, surface water, spring, etc.) of the area and determine the location of the intake site (borehole drilling site, surface water intake site, spring, etc.) and the expected safe yield of the source.

f) Cutting edge technologies like GIS, remote sensing from high resolution platforms and robust techniques have to be deployed for investigation of resilient water sources and have to be validated & justified with possible ground trusting.

g) Carry out detail design of the feasible option including the technical design (analytical report, technical drawings, specifications, engineering cost estimate), environmental studies, the water tariff for cost recovery and its affordability with the willingness to pay, the project implementation plan and the bid document.

h) The consultant is expected to Supervise and contract administer borehole drilling which includes

  • Approval and monitor site handover, the contractor’s initial and periodic mobilization programs;
  • Supervision the overall drilling work
  • Carry out periodic safety inspections of overall components of the project
  • Issue to the Employer weekly, monthly and as required report and well completion report and financial reports in approval format and check and submit for approval of payment to the client requested by the contractor as per the actual material supplied and work executed.
  • Review any site testing procedures and supervise actual acceptance tests on site carried out by the contractor;
  • Closely follow up and administer all contractual matter including updated schedule of the drilling and construction, method of drilling  and construction;
  • Review Contractor’s claims and advices what amount, if any, the Engineer considers due, provide written reports and advice on individual claims, provide written advice on any claims negotiations and support as requested after getting approval from the WDC.
  • Provide written reports, advice and support as requested in any preparation and procedures for the Dispute Adjudication Board (DAB);
  • The Consultant shall carry out witnessing, testing and administrative duties.
  • Facilitates handover of the projects, check and approve “as-built” drawings prepared by the contractor.
  • Check all manufactures’ manuals and contractors? operating instructions and make recommendations as to their scope, completeness and conformity with plant as installed.

i) Based on the gap identified in the assessment report of water supply, sanitation and hygiene status of schools and health institutions located within the community water supply service area of the project, the consultant is expected to ensure that the study and design report included all WaSH service packages to the institutions, i.e. for schools water supply and latrine and for health institutions water supply, latrine, placenta pits, incinerators, etc as per the health and education sectors design standards and WaSH packages for the same.

j) Water demand computation for institution (health institution, schools, etc) has to take into account the prevailing sector standards of the Ministry of Education, Ministry of health and others.

k) Livestock watering has to be considered if there is no alternative source within reasonable distance in the area and all possible options have to be thought for optimal system design.

l) The consultant is required to respond to any design queries after completion and submission of the design report and be accountable for any modification of deign defects at its full discretion & absorbing all expense consequences.

The assignment will perform in the form of Lump sum & Time Based Contract. Accordingly, the required professional staff-months for Lump sum & Time Based Contract are 40.5 & 6 respectively. The assignment will be expected to start on the Third week of March 2020 & the implementation period of the lump sum contract is also 6 months, however, the implementation period for the time based contract is 3 month. The detailed Terms of Reference (TOR) for the assignment can be obtained at the address given below.

The Water Development Commission (WDC) now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experiences to perform the Services.

The shortlisting criteria are: – core business and years in business, relevant experience, technical and managerial capability of the firm.

The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” July 2016 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.

Consultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.

A Consultant will be selected in accordance with the Quality and Cost Based Selection (QCBS) method set out in the Procurement Regulations for IPF Borrowers.

Further information can be obtained at the address below during office hours 8:30 AM to 12:00 AM in the morning and from 1:30PM to 5:00PM in the afternoon.

Expressions of interest must be delivered in a written form to the address below in person, or by mail, or by e-mail (PDF Format) by November 20, 2020, on or before 4:00 PM.

Attn: Mr. Nuredin Mohammed, Engineering Procurement & Contract Administration Directorate Director.

Postal address: 13/1076

Street address: Haile Gebresilasie Street

Ministry of Water, Irrigation& Energy Building, Floor

Number 01, Room number 114

City: Addis Ababa, Country: Ethiopia

Tel: +251116637018,

Email: nuredinmohammed@yahoo.com

Country: Ethiopia, Addis Ababa.

Water Development Commission