United Nations Economic Commission for Africa (UNECA)
REQUEST FOR EXPRESSION OF INTEREST (EOI)
This notice is placed on behalf of UNECA. You are therefore requested to direct all your queries to United Nations Economic Commission for Africa using the e-mail address provided below:
- Title of the EOI: Construction Work for Upgrading United Nations Confrence Center (UNCC) Conference Room 1 (CR1) and Conference Room 2 (CR2) Podiums
- Date of this EOI: 21 December 2020
- Closing Date for Receipt of EOI: 13 January 2021
- EOI Number: EOIUNECA18006
- E-mail Address: firstname.lastname@example.org; email@example.com
- Address EOI response by fax for the Attention of: Mr.Hezkias Sintayehu / Mr. Ali Assaad
- Fax Number:
- UNSPSC Code:72000000
DESCRIPTION OF REQUIREMENTS
The United Nations Economic Commission for Africa (UNECA) in Addis Ababa, Ethiopia seeks a qualified contractor with valid licenses to express their interest to be engaged for Construction work of upgrading United Nations Conference Center (UNCC) Conference Room 1(CR1) and Conference Room 2(CR2) Podiums.
The UNCC building was constructed in 1996 to enable the ECA to host major conference assemblies of various sizes. Two main conference halls (CR1 and CR2) offer a combined space of 2,200 square meters with a total capacity of nearly 1,300 persons. The podiums within these halls were not designed to aid persons with disabilities and neither the stage area, furniture or lecterns can be deemed accessible for persons with disabilities (PWD), which is now a requirement.
Both conference halls require demolition and construction works to achieve compliance with current accessibility standards. These include removing the existing podium areas, and constructing a new stage area with compliant ramps, levels access, stairs and furniture. New joinery and carpentry are required for both rooms, and the scope calls for an accessible and demountable delegates table and lectern. A platform lift is proposed to make the podiums PWD accessible. New ground installed conduits and new installed power outlets are required to all of the delegates desks (cabling by others).
All new construction will need to be integrated with the existing building fabric and provide accessible paths to the VIP areas at the rear of the room. Additionally, a new CR1 LED wall will need to be integrated permanently into the rear wall. The CR2 LED wall is already permanently installed and will require small edge finishing and completion works only.
It is required that the construction work be undertaken in each of the rooms consecutively, so as to keep one conference room operational at all times. A separate contract is being used for the replacement of carpet in the main rooms, which will run concurrently with this project. These activities will not affect the works described here but will require coordination for access, furniture removal, modifications, installations and protection of the works.
The carpets and furniture will be removed prior to works in each room commencing, giving access to the slab area to run conduits to the delegate desks, and provide access to the delegates furniture to install new power outlets. All final carpeting works in this project area and the main halls areas will need to be coordinated and integrated seamlessly with each other. Staging areas for the storage and handling of delegates furniture can be made available on discussion with Facilities Management Section (FMS).
It is required that all construction works be delivered on time, ready for use, in preparation for a major conference event in 2022.
1.2 Scope of work
Summary of the scope of the works:
— Demolish completely all areas described in the documentation, all materials remain property of client and are to be handled, stored or removed only at their instruction
— Construct a new accessible single level podium platform with all ramps, stairs and connections as per the documentation
— Construct new accessible podium furniture as per the design, samples of furniture sections may be required to ensure quality of final product
— Procurement and supply of a height adjustable lectern
— Replacement of all identified fixtures, fittings and finishes sympathetic to the existing room’s design intent and quality.
— Provide a wheelchair compliant platform lift for vertical movement between conference room floor and podium level. Match any new joinery work to suit existing finishes and detailing.
— Provide wall and floor modifications to the back rooms from the podium, and integrate new work to match with existing
— Electrical summary:
– Rewire the power outlets and audio / visual cabling underneath the podium as well as provide a cable trunking system on the podium for ease of rewiring and change
– Provide trunking lines only (cabling by others) to all delegate desk positions with connections at floor boxes, and install new international plug power outlets, with USB in all delegate desks
– Re-use existing:
– Power & data distribution boards & risers
– Audio visual wiring
– Voice & data passive infrastructure
– Provide new:
– Cable management system for power, data and AV
– Concealed, floor mounted outlets for power, data and AV
– Additional power outlets with USB capability with the control mechanism of the podium desks
– New electrical and communications works associated with new platform lift
– Integrate a fire detection and alarm system underneath the podium.
– Provide new cable trunking to the conference manager table.
— Construction as per design documentation, using light steel joists with SHS steel support posts and steel support beams
— New steel mounting frame in CR1 for LED screen mounting (LED screen panels dismantling and installation by others), integration of both rooms screens with rear wall paneling as described in the documentation and all data and power tidied up with cable trays etc. from screen to control boxes.
— Construction as described for 200mm Solid block wall around perimeter of podium
— Undertake all required modifications to the existing ductwork and local diffusers to accommodate the change in levels in the podium by reconfiguring the duct-work.
1.3 Construction methodology and phasing
Scheduling considerations while preparing the tender:
— A Construction methodology should be submitted by the contractor that refers to the planned method of construction, considering all contractual and legal requirements, construction constraints, risks, and opportunities. Business continuity of a conference building should be maintained at all times.
— The methodology needs to include the temporary and permanent works and the services required to complete the construction works.
— A Construction Environmental Management Plan should be prepared to describe to avoid, minimize or mitigate any construction effects on the environment and the surrounding spaces when carrying out the associated construction activities.
— Construction methodology required that describes the careful phasing of the development, coordinating access and programme with other construction works that client is undertaking
— The contractor should also propose site management proposals. The aim of the site setup measures is to minimize risk to the environment and, provide welfare facilities for staff, ensure security of the site and promote efficient use of resources. Such facilities will include:
– Temporary protective fencing and lighting;
– Site security facilities;
– Temporary car parking, offices and welfare facilities;
– Temporary and secure equipment storage areas;
– Emergency spill kits;
– Dust management facilities including wheel washing;
– Material and plant storage areas; and
– Material recycling and waste segregation areas.
— The construction/installation of CR1 and CR2 podium modification works shall not be simultaneous, rather one conference room at a time, due to the required uninterrupted operations of conference services (business continuity).
— Site access is constrained in that duration of the construction to be not more than 18 months to be ready for use by event deadline in Q3 2022
— ECA expects the proposed work schedule shall have break down of:
– Preparation of samples and inspections
– Manufacturing of materials
– Importation (shipping to site)
– Installation time required.
Companies expressing interest should note that this Request for Expression of Interest (REOI) serves as pre-qualification of the companies that will be invited to participate in the tender process. Interested firms will be invited to the tender by “Request for Proposal (RFP)” at a later stage and the detail requirement will be further specfied in the RFP document.
UNECA reserves the right to change or cancel the requirements at any time during the EOI/ or solicitation process. Thus, submitting a reply to this EOI does not automatically guarantee that your company will be considered for receipt of the solicitation when issued. The RFP and any subsequent commitment to contract will be issued in accordance with UN rules and regulations.
UNECA is precluded from entering into contract with a vendor that is not registered with United Nations Global Market Place(UNGM). Thus, only those vendors who are registered or provisionaly registered or have started their registration process in UNGM will be eligible to receive the solicitation document RFP.
Those interested in responding to this EOI but not currently registered as vendors with UNGM, are encouraged to register before the submission date for closing of the EOI in the United Nations Global Market Place (UNGM). Further details may be obtained by visiting https://www.ungm.org/Vendor/Registration. In order to be eligible for UN Registration, please make sure to declare in writing the Prerequisite for Eligibility criteria itemized from A-F as contained in EOI instruction attached.
Those interested vendors who fullfill the above requirements are required to submit the Completed Vendor Response Form plus all required supplemental documentation through the e-mail address: firstname.lastname@example.org (copy to email@example.com) on or before the closing date of 13 January 2021.
SPECIFIC REQUIREMENTS / INFORMATION (IF ANY)
By submitting an EOI, the Applicant acknowledges that neither the United Nations nor the Applicant intends
to create any contract or other relationship under which the United Nations is legally obliged to conduct the
Expression of Interest process for the works in any manner or to proceed to tender on the basis set out in
this Invitation to Expression of Interest or any other basis and that there is in fact no such contract
or other relationship in existence.
UNECA reserves the right to verify statements by the EOI respondent and not to invite all those companies who had expressed interest. Only eligible firms that are successful at this pre-qualification stage will be invited to participate in the ensuing tender invitation.
Interested vendors should submit a fully completed Vendor Response Form to the above-listed email address .
All questions which the vendors should have must be sent through the same email address not later than 10 days before the closing date. The UN reserves the right to reject incomplete Expressions of Interest responses.
Vendors interested in participating in the planned solicitation process should complete the Vendor Response Form in UN website of https://www.un.org/Depts/ptd/sites/www.un.org.Depts.ptd/files/pdf/eoi18006.pdffor a pdf of this EOI and fax it or email it to UNECA using the email mentioned in this document before the closing date set forth above.
The the successful bidder will be required to Register in UNGM at Level 2 before Contract award.
Vendors interested in participating in the planned solicitation process should complete the Vendor Response Form ( https://www.un.org/Depts/ptd/sites/www.un.org.Depts.ptd/files/pdf/eoi18006.pdf) of this EOI and fax it or email it to UNECA before the closing date set forth above.