Family Guidance Association of Ethiopia

Reporter Aug9,2020

Family Guidance Association of Ethiopia

Bid re-announcement for Purchasing & Installation

of HRIS-Software for FGAE

The Family Guidance Association of Ethiopia (FGAE) is an Ethiopian Resident Charity Organization playing a pivotal role in the introduction and expansion of family planning and other sexual and reproductive health services in Ethiopia. It has been contributing to the national effort to meet the high unmet need in the country for over half a century since 1966. It is one of the few member associations that are awarded accreditation by IPPF.

Currently, FGAE is seeking to engage a competent supplier/ Consultant to develop a tested automated Human Resources Management and Payroll Management System. The assignment requires interested and legally registered consultancy firms (VAT registered, with a taxpayers identification number and with renewed license); with proven experience in Human Resource Management Information technology software development and application; Experience in the Human Resource Management field and familiarity with sun system accounting software application is a plus.

Consultancy firms applying for the assignment are expected to have a team with a professional mix of qualified and experienced experts in the following fields of study: Information technology, Human resource management, and accounting modern software applications. The consulting firm should include only those experts and professionals who will be available during the consultancy assignment. Each expert has to have at least three years of practical experience in his/ her prior engagement in similar assignments. Interested consultancy firms are expected to submit their technical and financial proposals in separately sealed and waxed envelopes within 15 calendar days starting the date of announcement of this bid.

Collection of TOR & Submission of Bid Document:

  1. All bidders are required to submit separate technical and financial proposals in separately sealed and stamped envelopes both for software purchase and training at FGAE, Head Office (Addis Ababa) on or before August 24, 2020, at 12:30 (Lunchtime). Bid proposal shall be accompanied by a bid security of 1% of the bid amount in the form of a CPO or bank guarantee.
  2. All documents with regard to the firm’s profile, team composition, and CV of individual team members, copy of the license, and taxpayers’ registration documents shall be attached to the technical proposal; CPO may also be attached in the technical proposal or Separately sealed envelope.
  3. Bid documents shall be deposited to the box provided for this purpose at the address mentioned below.
  4. The bid will be opened on August 24. 2020. at 2:00 PM (After lunch) at FGAE Head Office Hall (Addis Ababa) in front of bidders or their representatives who choose to attend the opening. FGAE reserves the right to partially or fully cancel the bid.


Applicants are required to fulfill the following minimum requirement:

  • They should be legally registered and shall present renewed trade license; and tax clearances
  • They should have a VAT and TIN registration certificate;
  • They should be able to provide the organizational profile and the CVs of individuals who are going to take part in the HRIS development and implementation;
  • They should demonstrate proven experience development and application of similar IT soft wares
  • They should have a mix of expertise from Information technology, Human resource management, and accounting /management fields

To this effect, FGAE would like to re-invite potential bidders/firm, with extensive and experience for consultancy service stated above and interested bidders can collect the TOR prepared for this purpose at a non-returnable fee of Birr one hundred (100.00) at FGAE main office located at the address below.

Contact address: For any information, doubts, bidding document

purchase, Bid delivery, and opening

Family Guidance Association of Ethiopia (FGAE), Head Office

Debre Zeit Road, Meskerem Mazoria (Ritchie Area)

3rd floor Room No. 303

Tel. 251 (11) 467 2300 or 251 (11) 467 2216 (for any information, compliant, or doubts)

P.O. Box 5716, Addis Ababa, Ethiopia

All Tenders are also available at