Resource Center for Civil Society Groups Association (RCC- SGA)

Reporter Oct28,2020


Request for Quotation

  • For Procurement of: Pick up 4WD
  • Issuance Date:28/10/2020
  • Deadline and time for receiving Offers: 01/11/2020

Resource Center for Civil Society Groups Association (RCCSGA), is an indigenous civil society organizations operating in South Nations, Nationalities and Peoples Regional State of Ethiopia. The organization was established in 2007 and registered by Bureau of Justice, Reg. No. 241/10/99.

Resource Center for Civil Society Groups Association would like to float a tender for interested, eligible and competitive suppliers for the supply of one car (Pick up 4WD) with a Duty Free basis to support the implementation of the projects as per the below specification.




Description/Specification for Double cabin pick up the vehicle



Double cabin pick up 4 WD



Latest model (2020 preferable)


No.of cylinders



Seating capacity



Tire Size



Fuel Type



Fuel Tank capacity




White or Grey



Driver and all passengers



Manual automatic


Air conditioner, Power window, Remote control Locking




Full option








Instruction to Offers

Number of Quotes per Offer or: Unlimited

Quote of Statement of Compliance: Vendors are to offer a standard product exactly or closely matching the specifications mentioned in the RFQ.

Source Origin and Nationality Requirements: Please state the source and origin of the product

Prices: Prices should be fixed and it includes all costs of transportation of vehicle up to Hawassa office.

Currency prices shall be stated in ETB, duty to free

Resource Center for Civil Society Groups Association  The quote, as well as correspondence and documents relating to the offer shall be in English.

Validity: Quote shall remain valid for 60 calendar days from the due date for receipt of quotes. In exceptional circumstances, prior to expiry of the original offer validity period, RCCSGA may request that the offer or extend the period of validity for a specified additional period. Offer or agreeing to the request will not be required to modify their quote.

Preparation and submission of quotes

Late quotes will not be considered or accepted

Quotes shall be submitted in person The Technical Proposal and Financial (price) quotation separately in WAX SEALED envelope to:

RCCSGA Finance Department

Head office Hawassa

Adress: Meneharia sub city


Mobile: 0911039095/0926537049



 Initiative Africa



Bole Medahenialm Lucky

Monarch Hotel 5th Floor

Office No: 505

Addiss Ababa











On or Before :01/11/2020

Due Date and Time for Submission of Quotes

Quotes must be received by RCCSGA no later than the due date and time as shown on the cover sheet of this RFQ. RCCSG may, at its discretion, extend the due date and time for the submission of quotes by amending this RFQ.

Any quote after the due date and time for submission of quotes will NOT be accepted or it will be rejected,

Evaluation of Quotes

All qualified bidders are encouraged to submit a bid. Qualified bidders are those that are registered and have been licensed to supply vehicles, producer or wholesaler of the vehicles with the inclusion of copies of the following documents with their bids

A. Valid Business License

B. Tax Identification Number(TIN)

C. VAT registration, certification

D. Contact person

E. Mail and email address

F. Telephone Numbers

Evaluation of bid will be made on technical and financial evaluation. More specifically, quotes will be evaluated based on the following criteria.

  • Overall responsiveness of the quote
  • Confirmation to product specification
  • Total price
  • Timeliness of delivery

Information for Offerors

Clarification of Quotes

During evaluation of the quotes, RCCSGA its discretion, ask the offer or for clarification of their quotes. Clarification is limited to exchanges of information with a Firm to resolve minor or clerical errors: they do not offer an opportunity for a Firm to modify or change an offer.

Award Criteria

RCCSGA is not obliged to make an award by virtue of having issued this solicitation. RCCSGA can only make an award if the product fully complies with the technical specifications mentioned in the agreement terms. Alternatively, RCCSGA may make awards to different offerors should such multiple awards be more advantageous to RCCSGA, Any award(s) will be made to the responsible offeror whose offer(s) has/have been determined to be most advantageous to RCCSGA. RCCSGA reserves the right to cancel or reject the offer, in part or the whole as deemed best serve its interest.


Information submitted in response to this RFQ will be kept confidential

Contract Type

  1. Ordering-Instruction on order processing will be issued at contract award
  2. Delivery date and place of delivery: delivery date is no later than 45 days after order and the place of delivery is Hawassa.

Bid opening

  • Bid will be opened on 02/11/2020 at the presence of bidders or their legal representatives at 4:00 AM  local time.