Pesticide Action Nexus Association (PAN-Ethiopia)

Ethiopian Herald Dec18,2020

Invitation to BID Vehicle Rental Service

Pesticide Action Nexus Association (PAN-Ethiopia) is a Non-Profit, Non-Government Charitable Organization that is registered by the man now in charities and societies agency with license number 0648.

The PAN Ethiopia office is looking to enter into a term contract agreement with the possibility of extension with a selected rental vehicle service provider for the operation of our projects in SNNPR, Oromia region, Amhara region, Dire Dawa city administration, and Addis Ababa city administration as per the following requirements


Type of vehicles

Year of manufacture




Toyota Minibus(10-14 seat)

2010 and later



Toyota land cruiser

2005 and later



Isuzu lorry (20-30qt)

2010 and later



1. The price should be quoted

1.1 Price should be uniform in all operational areas for each vehicle

1.2 Daily uniform rate for all operational areas excluding fuel for car

2. Bidders should attach the following with their bid documents

2.1. Copies of renewed relevant business license, TIN and VAT registration certificates, and comprehensive insurance policies for each of the owned vehicles.

2.2. Detail lists of owned vehicles with copies of the valid title certificate.

2.3. Documents showing proof of their good reputation working with other NGOs.

3. All vehicles should be code 3 license registration plate numbers

4. All vehicles should be supplied with toolkits, spare tires, Frist aid kits…

5. The service provider should have the capacity to provide additional vehicles and immediately replace the rented vehicles in case of breakdown.

6. Vendors should be willing to enter in to contract agreement for a minimum period of at least one year

7. Bidders should be willing to give their service under the following conditions

7.1. To accept a credit basis payment conditions

7.2. To provide the services for the duration of the contract from the date of signing with the offered prices

7.3. To provide a legal receipt upon payment

Selection Criteria

The bid will be evaluated not necessarily on the basis of lowest price alone but PAN Ethiopia will award the contract on the basis of value for money, quality, compliance, and delivery

The experience of the tenders in the performance of similar contracts will also be criteria for selection ve Applicants can get relevant information by calling @ 09 13 58 5181.

Bid documents should be submitted before December 25, 2020, 4:00 pm

Before the closing date and time, bidders should prepare their offer in a sealed envelope and insert it in the bid submission box provided at the PAN Ethiopia office located around the British Embassy, in front of Menarol Building via the road to Shola Gebaya.

  • Pesticide Action Nexus Association
  • P.O.Box 25765 Code 1000
  • Tel: 0913 57 46 28
  • Fax: 0116 18 67 69
  • Addis Ababa, Ethiopia
  • PAN Ethiopia reserves the right to reject all or part of the bids.