Peace and Development Center/PDC/

Reporter Jun14,2020

Peace and Development Center (PDC) 

Request for Quotation (RFQ) 

  • RFQ Number: 002/2020
  • For procurement of: Medical and Sanitary Supplies
  • Issuance Date: June 14, 2020
  • Dead line and time for receiving Offers: June 19, 2020 

PDC in partnership with Pact Kenya is implementing a peace building project in South Omo one. The project is supported by European Union Trust Fund under contract award No.18-EUTF SEEK – PDC 1003(254-009309). In a fight against the spread of the novel corona virus (COVID -19), PDC requests from legally registered relevant suppliers for the following items. 

Product specification 

S/N

Description 

Measurement Unit 

I

Personal Protective Equipment 

 

 

 

Face mask

1X50

 

Surgical mask 

1X50

 

Eye protection (google) 

Number

 

Boots 

Pair

 

Face shield 

Number

 

IPC Dressing kit 

Per person

 

Surgical glove 

Box

 

Examination glove (powdered) 

Box

 

Heavy duty glove 

Pair

 

Plastic aprons 

 

Number

I

Antiseptic Chemicals 

 

 

Sanitizer 

5000 ml

 

Alcohol 70% 

1000 ml

 

Chlorine solution 

800 ml

 

Calcium hypochlorite at 70 active 

chlorine (powdered) 

Kg

 

Hydrogen peroxide 3% 

Bottle

 

Household soap 

Dozen

III

Water Containers 

 

 

Water tanker 5,000 Lt 

Number

 

Hand wash container 20 Lt 

Number

Instructions to Offerors 

  • Number of Quotes per Offeror. Only one quote per firm will be accepted. Offerors can present their quotes for any or all of the items specified.
  • Quote of Statement of Compliance: Vendors are to offer a standard product exactly the specifications mentioned in the RFQ
  • Source Origin: Please state the source and origin of the product.
  • Prices: Can be offered fixed or varying with different quantity ranges up to 1000 quantity with the specified measurement unit. Price shall include all cost of the transportation of the item up to PDC office in Addis Ababa.
  • Currencies: Prices shall be stated in Birr.
  • Language: The quote, as well as all correspondence and documents relating to the offer shall be in English.
  • Validity 

Quotes shall remain valid for at least 60 calendar days from the due date for receipt of quotes. In exceptional circumstances, prior to expiry of the original offer validity period, PDC may request that the offeror extend the period of validity for a specified additional period. Offeror agreeing to the request will not be required to modify their quote. 

Preparation and Submission of Quotes 

Late quotes will not be considered or accepted. 

Preparation and Submission of Quotes 

Quotes shall be submitted in person or e-mail, the Technical Proposal and Financial(price) quotation separately in WAX SEALLED envelope to: Administration and Finance Department Peace and Development Center Yeka Sub City, Woreda13/14, House no. 1014 22 square next to Veronica Hotel Telephone: +2511 661 22 71; + 251-935401017 P.O. Box 41879 teddyhailu@yahoo.com, or atkelet@gmail.com Addis Ababa, Ethiopia On or before June 19, 2020, 5:00 P.M. 

Due Date and Time for Submission of Quotes 

Quotes must be received by PDC no later than the due date and time as shown on the cover sheet of this RFQ. PDC may, at its discretion, extend the due date and time for the submission of quotes by amending this RFQ. Any quote after the due date and time for submission of quotes will NOT be accepted or it will be rejected. 

Evaluation of Quotes 

All qualified bidders are encouraged to submit a bid. Qualified bidders are those that are registered and have been licensed to supply the above materials. Please include authenticated copies of the following documents with their bids: 

  • Valid Business License
  • Tax Identification Number (TIN)
  • VAT registration certification 

An authenticated statement of place of business  Contact person Mail and email address  Telephone numbers Evaluation of bid will be made on product specification and financial evaluation. More specifically, quotes will be evaluated based on the following criteria Overall responsiveness of the quote Confirmation to product specifications 

  • Price offered
  • Timeliness of delivery
  • Past performance showing supply of the aforementioned supplies in the past in the country. 

The supplier should demonstrate that it has sufficient supply and availability to provide the medical and sanitary facilities according to the product specification. PDC reserves the right to inspect a successful bidder’s facilities before making a final decision. 

PDC shall not be responsible for any cost incurred by the vendor for the preparation of quotation or any other related costs. PDC has the right to cancel this bid in whole or partially if found such decision will serve its best interest. Information for Olterors Clarification of Quotes 

During evaluation of the quotes, PDC may, at its discretion, ask the offeror for a clarification of their quotes. Clarifications are limited to exchanges of information with the offeror to resolve minor or clerical errors; they do not offer an opportunity or the offeror to modify or change an offer. Award Criteria 

PDC is not obligated to make an award by virtue of having issued this solicitation. Any award is predicated on PDC receiving funding for this express purpose from EUTF. PDC can only make an award if the product fully complies with the product specifications mentioned in the agreement terms. PDC may make an award to a single offeror should such an award be advantageous to PDC. Alternatively, PDC may make awards to different offerors should such multiple awards be more advantageous to PDC. Any award(s) will be made to the responsible offeror whose offer(s) has/have been determined to be most advantageous to PDC. PDC reserves the right to cancel this auction partially or in fully. Confidentiality Information submitted in response to this RFQ will be kept confidential. Contract Type 

  1.  Ordering – Instructions on order processing will be issued at contract award.
  2. Delivery Date and place of delivery: Delivery date is no later than 5 days after placing order and the place of delivery is PDC Office in Addis Ababa. 

Bid opening Bid will be opened on June 23, 2020 at 10:00 a.m. at the presence of bidders or their legal representatives.