Cuso International

Capital Nov29,2020

Invitation to tender for the provision of 4X4 Vehicles

1. REQUEST FOR PROPOSALS (RFP) OVERVIEW

  • RFP No:T-CI-ET-2020-001
  • RFP Tite: Provision of two (2) 4 x 4 vehicles
  • RFP Issued By: Cuso International Country Program Office in Ethiopia
  • Issuance Date: 29/11/2020
  • Countries and destination cities of delivery: Addis Ababa, Ethiopia
  • Proposal Submission Date 21/12/2020
  • Language of proposal: The technical and cost proposals must be submitted in English.

Instructions for Submission of Proposals: All proposals should be submitted to the Cuso International Country Program office in Ethiopia via the following address:

Cuso International Ethiopia Country Program Office, Near Yonas Hotel, Yeka S.C, Woreda. 08, H# 9999/1 I Baro Bulding. 4th Floor | Addis Ababa I Tel # 011 6 590698

Awards: It is anticipated that there will be one award. Issuance of this Request for Proposals does not constitute an award commitment on the part of Cuso International nor does it commit Cuso International to pay for costs incurred in the preparation and submission of a proposal.

2. TERMS OF REFERENCE

A. BACKGROUND

1. UGIRLS 2 PROJECT

The Promoting Greater Access to University for GIRLS (“UGIRLS-2”) project will promote access to higher education for high school girls in Ethiopia by applying a holistic, multisectoral approach to empower girls and young women through quality education. The project targets seven secondary schools in Benishangul-Gumuz Regional State (BSG) and will support economically disadvantaged high school girls and high school girls with special needs. This initiative is the result of an intensive participatory design process led by Cuso International with its technical partner, the International Institute of Education (IIE), and local partners, including the Bureau of Education, Bureau of Women, Children and Youth, Bureau of Finance and Economic Development.

B. RFP DETAILS

(l)Quantities

Country and delivery city

Quantity

 

Addis Ababa, Ethiopia

2

(ll) Vehicle Specifications

Model

Flexible

Drive

Left-hand drive / 4X4

Transmission

Manual

Speed

5

Front suspension

Double wishbone

Rear suspension

Leaf

Front brakes

Disc

Rear brakes

Drum

Number of doors

5

Number of seats

9

Number of Cylinders

6

Electrics (volts)

12

Fuel Type

Diesel

70 amp-hour battery (12v)

Engine, fuel tank and transfer box protection

80-amp alternator (12v)

Fuel sedimenter

Front seating type

Separate

Rear seating arrangement

3 Forward-facing

Rear seating type

Bench

Roof rack

Standard

Fuel tank capacity

130 lits

 C. PRICING

The above vehicles will be used as utility vehicles (field activities) and so should be the base model to meet the specifications. Price will be a heavily weighted factor in the decision.

Vehicles will be used in Ethiopia. Vehicle specifications must be suitable to Ethiopia by manufacturer standards:

  1. Vehicles must be suitable for heavy-duty use in tropical, desert, and extreme environments.
  2. Vehicles must be homologated for use in Ethiopia.
  3. Vehicle warranties must be valid in Ethiopia
  4. Vehicles must be mechanically simple and durable.
  5. Vehicle specifications must be supported by dealers in these countries.

Please itemize all cost in USD

D. ADDITIONAL INFORMATION REQUIRED

  1. Provide full specifications of all recommended vehicles, including standard equipment.
  2. At least two references from the development sectors
  3. Details of dealers/servicing centers in county listed above
  4. Warranty periods for each model recommended.
  5. Freight handling capacities.
  6.  Availability and details of pre-delivery inspection.

E. DELIVERY OF VEHICLES

The supplier will

  1. Deliver the vehicles at the indicated city.
  2. Deliver vehicle Deliver at Place (DAP) and Carriage and Insurance (CIP) paid to destination city.
  3. Provide quotation including a full 3-year service maintenance plan including the wear and tear parts.

F. SELECTION CRITERIA

When analyzing the Bids, Cuso International will consider the following criteria:

  1. Pricing
  2. Lead times and availability.
  3. Models offered.
  4. Supplier information

G. INFORMATION REQUIRED

All sections below must be completed and included in the Bid. Failure to provide all the information requested may invalidate the bid.

H. SUPPLIER INFORMATION

Please provide the following information:

  1. Company Name.
  2. Address
  3.  Phone and fax.
  4. Contact person with email.

I. SPECIFICATION OF ITEMS

Please give a full description of the technical specification of the vehicles being offered.

J. PRICING

  1. Prices must be expressed in USD
  2. Prices should be quoted excluding taxes, duty and excise, but any chargeable taxes, duty and excise must be indicated transparently.
  3.  Any discount offered to Cuso International must be clearly indicated.

K. LEAD AND DELIVERY DETAILS

Terms of reference for execution will be negotiated with the successful supplier, with details of lead times and schedules

L. PAYMENT TERMS

Payment will be made to the vendor by bank transfer upon signing a contract agreement.

The vender should provide a bank guarantee for any advance payment made

M. CONDITIONS OF TENDER

  1.  Cuso International reserves the right to deal with any tender of its choice or any or all parts of the tender and to purchase items from various tenders.
  2. Cuso International is not bound to accept the lowest offer or any offer.
  3. The winner of the contract will be an exclusive supplier unless unable to provide the required goods/services at the right time. In such cases, the second preferred supplier will be contacted, and so on.
  4.  Prices quoted must be valid for the full six-month period. Any change in prices must be submitted in writing for approval. Price changes must be for a valid and transparent reason and must follow an externally traceable index (for example, oil/ fuel prices)
  5.  This request for tender is not a contract or an offer into a contract but is a request for a quotation for the goods/services indicated in this document. However, a contract will be established based on the tender decision.
  6. Respondents are bound by their offer for a period of 60 days as from the closing date of bids.
  7. Cuso International is in no way responsible for any costs associated with preparing the tender response.
  8.  Cuso International reserves the right to alter the dates of the tender timetable.
  9. Cuso International will inform each respondent to the tender of the decision on their offer through a letter of engagement if successful, or otherwise by email.

Cuso International is not obliged to justify or explain selection to any respondent.

Respondents are encouraged to contact Cuso International for any information required to submit a competitive bid.

N. TENDERS SUBMITTED MUST BE ACCOMPANIED WITH:

  • Renewed business license for the year 2012 E.C. VAT / TIN registration certificate;
  • Bid Security in the name of “Cuso International” amounting to ETB 10,000.00 in the form of CPO or bank guarantee valid at least for 3 months from the date of tender submission. (Cash and insurance bond are not accepted)
  • Authorization to Import, Manufacture and/or Distribute products
  • Company profile
  • Documentary evidence in the form of detailed specifications, sketch, and/or drawings, verifying the conformity of items to requirements
  • Evidence of past performance record on similar works and other relevant credentials
  • Completely filled CI Price Schedule
  • Warranty services
  • Statement of Declaration in compliance to Cuso International Policies

Tenders must be submitted in four (4) Sealed envelopes, bearing the bidder’s official seal, and clearly marked TECHININCAL and FINANCIAL “Original” and “Copy”, and must include the bidders’ name, and contact address, as well as the Tender title and Tender Reference number.

Tenders must be submitted in the bid box prepared for this purpose at Cuso International, Ethiopia Country Office on Dec 21, 2020 before 10:00A.M.

Cuso International Ethiopian CO Committee will open tender responses on the same day at 10:30 A.M. at its own discretion.

Cuso International reserves the right to accept or reject this bid, in partial, or in its entirely