Center of Concern

May 30, 2020

ADVERTISEMENT

REQUEST FOR QUOTATION 

  • For Procurement of Pick up 4WD and SUV cars 
  • Issuance Date: May 24/05/2020 
  • Deadline and time for receiving Offers:30/05/2020 

Center of Concern (COC) is an indigenous civil society organization operating in Ethiopia with much focus in South Nations, Nationalities and Peoples Regional State. The organization was established in 2005 and is re-registered and licensed as Ethiopian Residents Charity under certificate number 3160 

Center of Concern would like to float a tender for interested, eligible and competitive suppliers for the supply of two cars (one pick up and SUV) with Duty-Free basis to support the implementation of the projects as per the below specification 

Specification

 

Description/ Specification

Description/Specification for Double cabin pick up

Description/ Specification for SUV car

 

1

Mark:

Double cabin pick up 4 WD

4 WD

 

Model:

Latest model(2020 preferable)

Latest model (2020 preferable)

2

No.of cylinders

6

4

3

Seating capacity

5

5

4

Tire Size

Standard

Standard

5

Fuel Type

Diesel

Petrol

6

Fuel Tank capacity

Standard

Standard

7

Color

Except White, Black & Red

Except White, Black & Red

8

Airbags

Driver and all passenger

Driver and all passenger

9

Gear

Automatic

Automatic

10

Air conditioner, Power window Remote control Locking

Yes

 

Yes

11

Option

Full option

Full option

12

Quantity

1

1

13

CC

22 and above Turbocharged

1.5 and above Turbocharged

Instruction to Offerors 

Number of Quotes per Offeror. Unlimited 

Quote of Statement of Compliance: Vendors are to offer a standard product exactly or closely matching the specifications mentioned in the 

RFQ. 

Source Origin and Nationality Requirements: Please state the source and origin of the product. 

Prices: Prices should be fixed and it includes all costs of transportation of vehicle up to Hawassa. 

Language: The quote, as well correspondence and documents relating to the offer shall be in English. 

Validity: 

Quote shall remain valid for 60 calendar days from the due date for receipt of quotes. In exceptional circumstances, prior to the expiry of the original offer validity period, CoC may request that the offeror extend the period of validity for a specified additional period. Offeror agreeing to the request will not be required to modify their quote. Preparation and submission of quotes Late quotes will not be considered or accepted Quotes shall be submitted in person. The Technical Proposal and Financial (price) quotation separately in WAX SEALED envelope to: 

Logistic and Operation Manager

Center of Concern

Head office Hawassa

Building

Adress: Sidama Zone Red Cross Compound

Tel:0462205011

Mobile:0916865812/0911233682

Hawassa

OR

Initiative Africa

Bole Medahanlalm Lucky Infront

Monarch Hotel 5th Floor

Tel: 0916866812/0911233682

Office No:505

Addiss Ababa

 

On or Before 30/05/2020 

Due Date and Time for Submission of Quotes 

  • Quotes must be received by CoC no late than the due date and time as shown on the cover sheet of this RFQ. CoC may, at its discretion, extend the due date and time for the submission of quotes by amending this RFQ 
  • Any quote after the due date and time for submission of quotes will NOT be accepted or it will be rejected. 

Evaluation of Quotes 

All qualified bidders are encouraged to submit a bid. Qualified bidders are those that are registered and have been licensed to supply vehicles, producer or wholesaler of the vehicles with the inclusion of copies of the following documents with their bids 

  • A. Valid Business License 
  • B. Tax Identification Number(TIN) 
  • C. VAT registration certification 
  • D. Contact person 
  • E. Mail and email address 
  • F. Telephone Numbers 

Evaluation of bid will be made on technical and financial evaluation. More 

specifically, quotes will be evaluated based on the following criteria. 

  • Overall responsiveness of the quote 
  • Confirmation to product specification 
  • Total price 
  • Timeliness of delivery 

Information for Offerors 

Clarification of Quotes 

During evaluation of the quotes, CoC may.at its discretion, ask the offeror for clarification of their quotes. Clarification is limited to exchanges of information with a Firm to resolve minor or clerical errors: they do not offer an opportunity for a Firm to modify or change an offer. 

Award Criteria 

CoC is not obliged to make an award by virtue of having issued this solicitation. Any award is predicated on CoC receiving funding for this express purpose. CoC can only make an award if the product fully complies with the technical specifications mentioned in the agreement terms. CoC may make an award to a single offeror should such an award be advantageous to CoC. Alternatively, CoC may make awards to different offerors should such multiple awards be more advantageous to CoC. Any award(s)will be made to the responsible offeror whose offer(s)has/have been determined to be most advantageous to CoC. COC reserves the right to cancel or reject the offer, in part or the whole as deemed best serve its interest. 

Confidentiality 

Information submitted in response to this RFQ will be kept confidential. 

Contact Type 

  1. Ordering-Instruction on order processing will be issued at contract award. 
  2. Delivery date and place of delivery: delivery date is no later than 45 days after order and the place of delivery is Hawassa. 

Bid opening 

Bid will be opened on 01/06/2020 at 4:00 AM local Time at Head office Hawassa.