Center for Justice

Reporter Jun7,2020

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Request for duty free quotation  

For procurement of: Toyota Land Cruiser Hard Top 5 Doors, Semi LMB, 4WD

Issuance Date: May 31, 2020

Deadline and time for receiving offers: June 17, 2020

Center for Justice /CJ/ is a local civil society organization that has  been actively working for promotion and protection of human rights  and enhancement of rule of law and democratic governance in  Ethiopia through a mix of advocacy and practical programs for reform. It was founded in 2007 and has its head office in Adama/ Oromia National Regional State/and operating at Federal level, Oromia, Amahara, Harari and SNNPR National Regional States.

Based on the new CSO proclamation no 1113/2019 re-registered at Federal Civil Society Organizations Agency under certificate number 0865.

Center for Justice /CJ/ would like to float a tender for interested, eligible and competitive suppliers for the supply of one car (Toyota Land Cruiser Hard Top 5 doors, 4 WD) with duty free basis to support the implementation of the projects as per the below specification.

Specification

 

Description/Specification

Description/Specification

1

Mark

Land Cruiser, 4WD Hard Top

2

Model

Latest Model /2020 Preferable

3

No. of Cylinders

6

4

Seating Capacity

9-10 LHD

5

Tire Size

Standard

6

Fuel Type

Diesel

7

Fuel Tank Capacity

Standard

8

Color

Except Red, Black & White

9

Airbags

Driver and all Passenger

10

Gear

Manual/Automatic

11

Air conditioner, Power Window, Remote control Locking

Yes

12

Option

Full Option

13

Quantity

1

14

CC

4200

Instruction to Offers

Number of Quotes Per Offer: only one

Quote of Statement of Compliance: Vendors are to offer a standard  product exactly or closely matching the specifications mentioned  in the RFQ.

Source Origin and Nationality Requirements: Please state the  source and origin of the product.

Prices: Prices should be fixed and it includes all costs of transportation of vehicle up to Adama office

Currency: prices shall be stated in ETB, duty free

Language: The quote, as well as correspondence and documents relating to offer shall be in English

Validity: Quote shall remain valid for 60 calendar days from the  date for receipt of quotes, in exceptional circumstances, prior to  expiry of the original offer period. CJ may request that the offer or  extend the period of validity for specified additional period offer or  agreeing to the request will not be required to modify their quote. 

Preparation and submission of quotes

Late Quotes will not be considered or accepted .Quotes shall be

submitted in person or post address.

CJ Finance Department/Procurement Officer

Head Office : Adama

Address : kebele 050

Mobile: : 0912998587 | 0915976621

Or

Center for Justice

Po.Box 868

Adama, Ethiopia

Due Date and Time for Submission of Quotes

  •  Quotes must be received by CJ no later than the due date and time as shown on the cover sheet of this RFQ. CJ may, at its discretion, extend the due date and time for the submission of quotes by amending this RFQ.
  • Any quote after the date and time for submission of quotes  will not be accepted or it will be rejected

Evaluation of Quotes

All qualified bidders are encouraged to submit a bid. Qualified  bidders are those that are registered and have been licensed to  supply vehicles, producer or whole seller of the vehicles with the  inclusion of copies of the following documents with their bids.

A. Valid Business License

B. Tax Identification Number /TIN/

C. VAT Registration certification

D. Contact person

E. Mail and E-mail address

F. Telephone Numbers

Evaluation of bid will be made on technical and financial proposal.  More specifically, quotes will be evaluated based on the following  criteria.

  • Overall responsiveness of the quote
  • Confirmation to product specification
  • Total price
  • Timeliness of delivery

Information for Offers

Clarification of Quotes

During evaluation of the quotes, CJ may, at its discretion, ask  the offer or for clarification of their quotes. Clarification is limited  to exchange of information with affirm to resolve minor or critical  efforts they do not offer an opportunity for a firm to modify or  change an offer.

Award Criteria

CJ is not obliged to make an award by virtue of having issued this  solicitation. CJ can only make an award if the product fully complies  with the technical specifications mentioned in the agreement  terms. Alternatively, CJ may make awards to different offers should  such multiple awards be more advantageous to CJ.

CJ reserves the right to cancel or reject the offer, in part or the whole, as deemed best serve its interest.

Confidentiality

Information submitted in response to this RFQ will be kept  confidential.

Contact Type

  1. Ordering instruction on order processing will be issued at  contact award
  2. Delivery date and place of delivery-delivery date is no later than 45 days after order and the place of delivery is Adama

Bid Opening

Bid will be opened on 22/06/2020 at 4:30 Am local time at CJ Head office/Adama in the presence of bidders or their legal representatives or in their absence and will be open with three witness.