Center for Justice

Reporter Jul26,2020

ADVERTISMENT Request for Duty Free Quotation 

  • For procurement of: Pickup 4WD
  • Issuance Date: July 26, 2020
  • Deadline and time for receiving offers: August 4, 2020 

Center for Justice (CI) is an independent, non-profit, non-governmental & non-partisan Ethiopian Human Rights CSO campaigning for rights in the penal system & dedicated to promote peaceful and inclusive societies and the enhancement of rule of law, human rights & democratic governance in Ethiopia through a mix of advocacy, education & training and practical programmes . It was founded in 2007 and has its head office in Adama/Oromia National Regional State/and operating at Federal level , Oromia, Amahara, Harari and Sidama National Regional States. Based on the new CSO proclamation no 1113/2019 re-registered at Federal Civil Society Organizations Agency under certificate number 0865.Currently, CJ has signed and implementing a project entitled “Promoting Human Rights-based Approach towards Vulnerable Groups in Prisons in Ethiopia” with EU CSFIII in Kaliti women prison, Abasamuel/ Kaliti high security prison, Adama prison, Bahir Dar Prison & Debrebrihan prison with its co-implmenter/AHRRA- Addis Hiwot Rehabilitation and Reintegration Association. 

Center for Justice /CJ/ would like to float a tender for interested, eligible and competitive suppliers for the supply of one car (Pickup 4 WD) with duty free basis to support the implementation of the projects as per the below specification. 

Specification 

 

Description/Specification

Description/Specification 

1

Mark

Double Cabin Pickup 4WD 

2

Model 

Latest Model /2020 Preferable 

3

No. of Cylinders 

6

4

Seating Capacity 

5

5

Tire Size 

Standard 

6

Fuel Type 

Diesel 

7

Fuel Tank Capacity 

Standard 

8

Color 

Except Red, Black & White 

9

Airbags 

Driver and all Passenger 

10

Gear 

Automatic/Manual 

11

Air conditioner, Power Window, 

Remote control Locking 

 

Yes 

12

Option 

Full Option 

13

Quantity 

1

14

CC 

2.2. and above Turbo Charged 

Instruction to Offers 

Number of Quotes Per Offer: unlimited 

Quote of Statement of Compliance: Vendors are to offer a standard product exactly or closely matching the specifications mentioned in the RFQ. 

Source Origin and Nationality Requirements: Please state the source and origin of the product. 

Prices: Prices should be fixed and it includes all costs of transportation of vehicle up to Adama 

Currency: prices shall be stated in ETB, duty free Language: The quote, as well as correspondence and documents relating to offer shall be in English 

Validity: Quote shall remain valid for 60 calendar days from the date for receipt of quotes, in exceptional circumstances, prior to expiry of the original offer period. CJ may request that the offer or extend the period of validity for specified additional period offer or agreeing to the request will not be required to modify their quote. 

Preparation and submission of quotes 

Late Quotes will not be considered or accepted Quotes shall be submitted in person or post address. 

Technical Proposal and Financial (Price) quotation separately in wax sealed envelope to: 

CJ Finance Department/ Procurement Officer Head Office : Adama Address : kebele 050 Mobile: : 0912998587/ 0915976621 Or 

Center for Justice Po.Box 868 Adama Ethiopia 

Due Date and Time for Submission of Quotes 

  • Quotes must be received by CJ no later than the due date and time as shown on the cover sheet of this RFQ. CJ may, at its discretion, extend the due date and time for the submission of quotes by amending this RFQ.
  • Any quote after the date and time for submission of quotes will not be accepted or it will be rejected 

Evaluation of Quotes 

All qualified bidders are encouraged to submit a bid. Qualified bidders are those that are registered and have been licensed to supply vehicles, producer or whole seller of the vehicles with the inclusion of copies of the following documents with their bids. 

A. Valid Business License 

B. Tax Identification Number /TIN/ 

C. VAT Registration certification 

D. Contact person 

E. Mail and E-mail address 

F. Telephone Numbers 

Evaluation of bid will be made on technical and financial proposal. More specifically, quotes will be evaluated based on the following criteria. 

  • Overall responsiveness of the quote
  • Confirmation to product specification 
  • Total price
  • Timeliness of delivery 

Information for Offers 

Clarification of Quotes 

During evaluation of the quotes, CJ may, at its discretion, ask the offer or for clarification of their quotes. Clarification is limited to exchange of information with affirm to resolve minor or critical efforts they do not offer an opportunity for a firm to modify or change an offer. 

Award Criteria 

CJ is no obliged to make an award by virtue of having issued this solicitation. CJ can only make an award if the product fully complies with the technical specifications mentioned in the agreement terms. Alternatively, CJ may make awards to different offers should such multiple awards be more advantageous to CJ. 

CJ reserves the right to cancel or reject the offer, in part or the whole, as deemed best serve its interest. 

Confidentiality 

Information submitted in response to this RFQ will be kept confidential. 

Contact Type 

  1.  Ordering instruction on order processing will be issued at contact award 
  2. Delivery date and place of delivery-delivery date is no later than 45 days after order and the place of delivery is Adama 

Bid Opening 

Bid will be opened on 10/08/2020 at 4:30 Am local time at CJ Head office/ Adama in the presence of bidders or their legal representatives or in their absence and will be open with three witness.