Terms of Reference (TOR) for conducting End of Project /EoP/ Evaluation

This TOR highlights issues for conducting EoP evaluation for “Comprehensive Life Saving Emergency Response for People with Special Needs (PSN) among South Sudanese Refugees in Gambella Region of Ethiopia.”



HelpAge International (HAI) is a global network of organization working with and for older people. HelpAge has been operating in Ethiopia for almost 25 years (since 1992) supporting older people in general and destitute and disadvantaged ones. As the only agency primarily working for older people, HelpAge’s priority programs include income security, social care and support, inclusive health and wellbeing, emergency response and resilience building. To this effect, HelpAge International with the financial supports from German AA has been implementing “Comprehensive Life Saving Emergency Response for People with Special Needs (PSN) in Jewi, Tierkidi, Kule and Nguenyyiel refugee camps, Gambella Region of Ethiopia.” The project was designed with the main focuses of community mobilization and screening for Targeted Supplementary food supports, management of older people NCD, providing psychosocial services, selection of capable older people for food security and livelihood supports; and for business skill development trainings, higher referral for Amputee cases, and providing continuous rehabilitation service for all age groups.



The overall objective of this EoP evaluation is to determine the extent to which the project achieved its intended aim. Specifically, the EoP evaluation will assess the project against the specific outcomes expected in relation to Relevance, Effectiveness /value for Money, Efficiency, Impact and Sustainability. while making recommendations for improvement in future design and implementation of projects for both HelpAge International and the donor, AA, German Federal Foreign Office.


Scope of the Work

The Consultant will lead the development of data collection tools including tools, including MSC, and case studies to assess how the project has impacted the lives of beneficiaries in the four target Woredas.



The Consultant will produce a report (no more than 25 pages plus appendices, in Microsoft Word using Verdana font 11). The report is expected to include:

  • An inside page which shows project title, Project code, name of implementing partner, name of person compiling the evaluation report, including summary of role/contribution of others in the team and period during which the evaluation was undertaken
  • Executive Summary (1 A4 page maximum). This must be a standalone summary, describing the Action, the main findings of the evaluation, conclusions and recommendations.
  • Achievement Rating Scale (5 A4 pages maximum – see template at Annex 1)
  • Full evaluation of Project addressing the evaluation objectives as outlined above


The evaluation is scheduled to take place & completed within one month. The Evaluation is expected to start on 18th April 2020 and final report needs to be produced on or before 17th of May 2020.


Qualifications/experience required

  • Advanced qualification, a postgraduate degree in development studies, Humanities and Social Science, Public Health, and related studies, and experience in inclusive programing and protection of IDPs;
  • Minimum of 5 years of international experience in evaluation of humanitarian, recovery and development projects, preferably on multi-sectoral projects and experience in Health & Nutrition, Protection & Inclusion and WASH interventions in Community-Based Organizations;
  • Proven experience in conducting evaluations of similar projects in Ethiopia and awareness on the Ethiopian Humanitarian context and approaches including understanding of the INGO & Donor requirements;
  • Experience combining quantitative and qualitative methods for mixed-method analyses is desirable;
  • Understanding/working experience with older people and People with special needs (PSN);
  • Demonstrated exceptional report writing skills that emphasize logical flow and objective analyses;
  • Strong management, communication and administrative skills;
  • Demonstrated ability to achieve results and meet deadlines in a demanding environment;
  • Experience of evaluation of, preferably Germany gov’t funded projects will be a plus;
  • Willingness to travel to project sites and flexibility to manage changing circumstances


How to apply

The consultant or a company should indicate their interest in submitting a proposal for the anticipated contract by sending an email indicating their intention to HelpAge International – Ethiopia Program, [email protected]  on or before 10th April 2020 (5 PM). They are also required to submit the following:

  • A letter of Interest;
  • Methodology outlining the evaluation approach to deliver the assignment, effectively, on time and with attention to quality;
  • Proposed schedule of work for completing the assignment;
  • Financial proposal indicating consultancy fee & a breakdown of expenses (unit price together with any other expenses) related to the assignment; & required to submit collateral for advance payment;
  • Personal CVs of technical personnel proposed for this project highlighting qualifications and experience in similar projects;
  • Work references – contact details (e-mail addresses) of referees;
  • Sample of similar assignment previously delivered by your company.


***Notes that: The two finalist consultants or consultancy firms will be contacted to present their inception report as part of the process to choose the winning one!


For detailed ToR please send email request to: Dereje H Mariam <[email protected]> phone # 0912 026630 or Ahmed Mohamed [email protected] phone # 0911 953842.